March 7, 2007     All Schools:

          Div Heads and above

          Event presenters

          Event coordinators

—Delphi School Hats—



Ref: Policy Letter 11 Nov 69 III Mission Promotion Musts

        Stage Manners, APS General Administration Manual—Expansion

        DSP 22 July 06 Usage of Correct English in Communications to a School’s Public


For many Division Six and executive school posts, public speaking is part of the job and is included in the training for the post.  However, other staff may be asked to talk to various school publics from time to time from their areas of expertise.  This policy provides general guidelines for giving presentations at major Delphi events such as Headmaster Conference, Alumni Weekend, Parents’ Day/Weekend, student/staff recruitment tours, etc.  It is not intended as a comprehensive list of everything a good public speaker should know.




If one is asked to speak for a school event, it is essential that he spend the necessary time in advance to prepare for the speech.  One should thoroughly understand his public and the context of the event at which he will speak.  Only then can one design a presentation that is appropriate in terms of content, message and length. 


          Audio-visual aids should be well considered and prepared in advance.  Where coordination with other presenters and any audio-visual in-charge is required, this must be planned for.  Utilizing audio and video resources enhances the effectiveness of presentations, but the required drilling must not be omitted.  Misused or fumbled audio-visual aids will detract from a speech and can muddle or prevent the delivery of a vital message.


One’s senior, or the person in charge of the event or event portion, should be given enough time in advance to review the presentation for coordination and input.




Drilling goes hand-in-hand with professionalism.  Because professionalism is expected, drilling is expected of those who give presentations.  One should select an appropriate person to assist with constructive criticism, coaching, etc.  This step has proven most successful in making the presenter feel comfortable and confident so that the message gets across well without unexpected things popping up during the presentation.

Whenever possible, the final drilling of the speech should be done in the space where the presentation will be delivered.  Sound systems, lighting and the readability of a one’s notes or speech should all be checked in advance.


Lastly, drilling is used to help determine the actual length of the speech, including time for questions, clarifications, applause, etc., so that revisions (and more drilling) can occur if necessary.




In giving the presentation, it is important to remember that one is representing Delphi in every way.  Appropriate dress, language and tone are all part of a professional presentation.  Designing speech content that is effective and has impact is encouraged but language, anecdotes or jokes that cause discomfort in the audience or could be offensive should obviously be avoided.


Those working in the field of education and interacting with children are held to a high standard by society.  Delphi staff and faculty in particular are held to high standards as they represent a group with an increasingly prestigious reputation and a goal to return high standards to the field of education.




It is important that event coordinators help adequately prepare any external guest speakers so that they have the necessary information as above to give a successful presentation.  It is suggested that the event coordinator request a copy of the guest speaker’s presentation and any visual aids in advance and arrange for the speaker to drill his presentation in the actual location of the event beforehand.  This is a service to the guest speaker as well as a measure to avoid any unforeseen pitfalls that might not otherwise be predicted. 


Board of Directors
Delphi Schools, Inc.




March 7, 2007

Copyright © 2007, Delphi Schools Program