Delphian School

Delphian School

Delphian School

Upper School Update

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Upcoming Activities

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Rules & Helpful Information

Questions about campus life? Contact Mary Price at maryp@delphian.org

Fall Sports - Soccer, Volleyball and Cross Country

Athletic Director: Brandon Lidgard

Contact: 971-241-2140 or brandonl@delphian.org


Upper School Soccer

Varsity Coach: Lukas Ott

Contact: 503-857-6533

Junior Varsity Coach: Grant Curry

Contact: 626-372-0568


Soccer is traditionally one of our strongest programs, having gone to the state playoffs each of the past five years.


Schedule:

Practices are from 4:20-6:00 pm, Monday-Friday.


Our varsity team competes in a league consisting mostly of teams in the Salem area. Yamhill-Carlton joins the league this year. Home games are typically at 4:15pm, though they are sometimes moved earlier as we get late in the season.


Varsity Schedule

https://www.delphian.org/athletics/teams-schedules...


The junior varsity team does not compete in a league, so the schedule is less predictable and can change throughout the season, based on factors such as referee availability and fluctuating numbers in other schools’ programs. As much as possible, advance notice will be sent out when there are changes, but it is recommended to sign up for alerts to the schedule through the website.


Junior Varsity Schedule

https://www.delphian.org/athletics/teams-schedules/t/~athletics-team-id/47


US Volleyball - What to Expect

Varsity Coach: John Kertchem

Contact: 971-241-8184

JV Coach: Kori Curry

Contact: 323-633-9640

JV2 Coach: Kelly Hepburn

Contact: 971-261-7040


Volleyball is typically our most popular girls sport, led by last year’s Oregon Coach of the Year, John Kertchem. This year we have moved into the Tri-River Conference, consisting mostly of schools in the Salem area. This will reduce the overall amount of travel and time out of the classroom.


Schedule:

Varsity practices are from 4:20-8:00 pm, with a dinner break. JV and JV2 practices run 4:20-6pm.


Varsity Schedule

https://www.delphian.org/athletics/teams-schedules/t/~athletics-team-id/54

Junior Varsity Schedule

https://www.delphian.org/athletics/teams-schedules/t/~athletics-team-id/53

Varsity Volleyball Schedule

https://www.delphian.org/athletics/teams-schedules/t/~athletics-team-id/57


US Cross Country - What To Expect

Coach: Stirling Hepburn

Contact: 310-480-7010


Cross Country is available for Upper School boys and girls. Middle School students who are interested can participate as well. Middle School and JV races are 3k, and varsity races are 5k. We will be hosting our 2nd Annual Conquer the Hill race on September 27 and welcome parents to come watch or volunteer.


Schedule:

Cross Country practices during the 2nd afternoon slot, from 4:20-5:05pm.


Cross Country Schedule

https://www.delphian.org/athletics/teams-schedules/t/~athletics-team-id/63

Boarding Students - Electronics Policy

We expect students to spend little or no time playing recreational computer games. Game consoles, such as Xbox, PlayStation and Wii, are not allowed. We also expect students to spend little time watching movies or TV and recommend students limit such activity to Friday and Saturday evenings after 6:00 PM. This includes movies viewed on electronic devices such as computers or phones.

Our dorms have established a common area in each dorm where phones and other devices are collected at lights out time by the dorm captain, safeguarded and charged at night. Without access to their devices, our students are able to get to sleep without distraction.

Afternoon and Evening Classes & Clubs

Afternoon and Evening Classes

Upper School years are split into three terms: fall, winter and spring. The fall term is from the start of the school year until mid to late October. Winter term is from mid October until March. Spring term is from March until the end of the school year. Each term revolves roughly around the sports seasons. The fall term includes cross country, volleyball and soccer. Winter term offers basketball and cheer. Spring offers softball and track and field. Before each term starts, students have a chance to change their afternoon classes, join a new sports team, and sign up for the play or choir.


Note: Students are required to participate in a physical education class once a day. Additionally, Upper School students are required to participate in a team sport at least once before they graduate.


This term we are offering these afternoon and evening classes for Upper School students:


First Period 3:25 - 4:10pm

  • Conditioning
  • Art Studio
  • Digital Arts
  • Choir
  • Ceramics
  • Woodshop
  • Study Hall*


Second Period 4:20 - 5:05pm

  • Conditioning
  • Art Studio
  • Digital Arts
  • Yoga
  • Ceramics
  • Orchestra
  • Study Hall*
  • Music
  • Photography
  • Volleyball
  • Soccer


Third Period 5:15 - 6:00pm

  • Conditioning
  • Art Studio
  • Digital Arts
  • Yoga
  • Study Hall*
  • Orchestra
  • Photography
  • Music
  • Dance
  • Volleyball
  • Soccer


*50 minute Study Halls are also available in the evenings at 6:30, 7:30 and 8:30pm.


Clubs

In the evenings, we offer a variety of clubs for Elementary through Upper School students based on their interests:

  • Cooking club Youth for Human Rights club
  • Astrophysics club Badminton club
  • Beekeeping club Cycling club
  • Magic the Gathering club Debate club
  • Chess Club Writing club
  • Way to Happiness club Basketball club


Upper School Choral Program

Adam Whitworth

Arts Director

(503) 843-5808 direct line

(949) 351-9622 mobile

adamw@delphian.org

The goal for our music program is to open up an array of performance opportunities to students, while cultivating their skill and creativity toward their own songwriting and performance pieces. The choral program is an effective method for training in the basics of art, performance, music theory and choral or instrumental technique.


Upper School students begin in the Concert Choir, where they learn to read music, sing as a group and gain experience performing. This is a non-auditioned choir. Experienced singers can try out for the Varsity Choir at the beginning of each term.


This special Varsity Choir has a twenty-three consecutive year record of going to the State Championships and bringing music to the broader community beyond Delphian. The Varsity Choir tackles repertoire in foreign languages and more serious choral works. They have their own leadership group, called the Choir Council, that helps run rehearsals and extra practice sessions by choral section, does fundraising for the group and comes up with creative ways to make the choir better every year.


Schedule:

Both choirs rehearse during the first afternoon period; however, as choir competitions and festivals near, or during the holiday season when they do caroling, the choir begins practices Sunday mornings for a period of three hours.


Jazz Choir:

This exceptional singing group is the very top of our Delphian choral program. If your child is in jazz choir or plans to try out for the group, they are in for a special treat, and a lot of singing! This elite group competes at festivals and is often the top showpiece of our choral performances.


Schedule:

Jazz choir competes at festivals throughout the year, and has four practices during the weekdays, Monday/Tuesday at 7:20am, and Wednesday/Thursday from 8:30-9:20pm. Additional jazz choir weekend practices are announced as they come, and are usually Sunday mornings from 9-10:00am. There are about two of these weekend practices per month.


The Holiday Season:

For our choral students, the holiday season is a busy and wonderful time of year. In addition to preparation for our Winter Festival, their biggest show of the year besides Parents’ Weekend, singers learn many additional holiday carols and experience public caroling both on campus and locally in the community. The Concert Choir is invited to sing at the Portland Zoolights. This trip is on a weeknight in the first week of December. Once we know the zoo caroling schedule, we will let you know the exact day. Because it must be done in the evening when the Christmas lights are shining, this trip will return later than usual, around 11pm. A drop off at Lowe’s can be arranged with the choir director, Adam.


Choir Fees

Those participating in the Varsity Choir and Jazz Choir will require a uniform tuxedo or dress. Cost is about $100 per student for this initial purchase.


Other Choral Options

There are other opportunities for students to perform with great singers outside the school, such as the Solo All State Competition in Eugene, Oregon in January 2018, and the District Honor Choir in February. These are optional, and require audition. They require their own fees to cover hotel and event expenses, which are made known closer to the event dates.


Thanksgiving Play

Melissa McPhail

Producer/Director

melissam@delphian.org


This year’s Upper School play will be presented in the newly renovated Little Theater, under the direction of Melissa McPhail. We look forward to sharing this with you as Thanksgiving approaches, with 2-3 showtimes to be announced very soon. Tryouts will be announced in the third week of September, taking place in the evening from 6:30-9:30pm.


If your child is interested in trying out for the play, rehearsal schedule expectations are as follows: Rehearsals begin in the second week of October. Day parents can expect that their child in a minor role would need to attend about three night practices a week, and for a major role four nights per week. Three weeks prior to the show students should plan on attending rehearsal Saturday and Sunday from 10:30-5pm. These rehearsals, while understandably very inconvenient for day families, are an absolute must, as they are the only rehearsal periods when there will be no sports games or practices going on at the same time. Because of the extra crunch the soccer and volleyball schedules put on the evening schedule, we have to utilize the weekends completely.

Cheer and Basketball Season - What to Expect

Cheer

Cheer Coach: Kelly Oliveras

Contact: (406) 253-8120


If your daughter is planning to try out for the cheer team, she is in for a treat! With their coach, Kelly Oliveras, this team has placed first in the state championships for the last two years and brought all kinds of Delphian spirit to the school at home games.


Schedule:

This year, the cheer team schedule is in the evenings from 6:15 until 8:10pm, with practices starting in approximately the second week of November (the exact day varies depending on how long the varsity volleyball girls go in the state playoffs).

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(Because of limited gym space, basketball and cheer switch from year to year in order to keep the night schedule fair between the two teams. We do understand this is not ideal for any day parent. This schedule is in place because day students join both teams, and because students in general tend to prefer to practice during the afternoons, not at night [due to their many night classes and other activities]. Because we want both teams to be able to have the gym during the day period and be fair to our day families, we switch each year.)


Weekend competitions are on Saturdays, lasting about 12 hours. These will start in January, but there is also a possibility we can fit a couple into December, which we hope to achieve. The season lasts through the second weekend of February, with the State Championships in the middle of the month.


Fees:

The girls on the cheer team pay a fee each year for their special gear (matching backpacks, accessories, warm up jackets, matching shoes and more). This fee varies from year to year, depending on what the girls decide they want, so the exact fee won’t be known until the season is underway. The amount in the past couple of years has been several hundred dollars, with last year’s exact amount being $408. Please know, we charge significantly less than other schools for this in an attempt to make this sport accessible to all.


Upper School Basketball

Girls Basketball Coach: Diego Martinez

Contact: (719) 588-3555

Boys JV and Varsity Basketball Coach: Brandon Lidgard

Contact: (971) 241-2140


Basketball practices officially start on November 13th, with open gym games starting after the varsity volleyball season has ended. This year, boys will practice in the afternoon from 4:20-6:00pm and girls in the evening from 6:15-8:00pm.


Games are typically on Tuesdays, Thursdays and Saturdays. For away games on weekdays, the team stops at a grocery store before the game to get food for snack and dinner. Students generally return to the school from away games around 11pm. There are about 14 away games each season.


All-day trips are typically on Saturdays and there might be two stops for food. There is one overnight tournament outside of Eugene for the girls and varsity boys, for which we will ask the students to contribute $30 toward hotel rooms.


We will have Nike shoes, socks and compression gear available for purchase at 40-45% off shortly before the season. Brandon will send the information out to the players when it is available.


Boys schedule:

The boys will practice in the afternoons from 4:20-6:00pm.

http://www.delphian.org/athletics/teams-schedules/t/~athletics-team-id/40


Girls schedule:

Girls practice from 6:15-8:00pm.

http://www.delphian.org/athletics/teams-schedules/t/~athletics-team-id/44


Note: Many of our away games this year pass through McMinnville and arrangements can be made with the coach to drop off your child at Lowe’s.




The Student Service & Student Council Program Explained

A significant part of the Delphian practical program is the student service program we provide. This unique opportunity for students to experience a real job and working environment is designed to enrich their education and allow them to learn, improve, and ultimately own their school. Participation and success on the student service program is a requirement for graduation as it is a vital part of attaining the logo points of integrity, responsibility and leadership.


For day families, this can pose a challenge, as many student services are at night. We try to give the positions that can be done during the afternoon periods to day students only, and we are working to create more positions like this. However, students who want to be in choir and participate in sports generally need to do their student services in the evenings. We do all we can to give them the earlier student service times, which start around 6:30pm and end around 7:20pm.


Please see below for a full explanation of how this part of the practical program works.

Student Services


Through the student services program, students contribute to the operation and maintenance of the school for 50 minutes each weekday and a few hours on the weekend, scheduled so as to avoid interference with the student’s academic program. This program is designed to give experience working at all kinds of jobs as a part of a group. Students work with the other students and staff at Delphian in creating a functioning, well-run school. This program teaches lessons in hard work, gives a student the experience of having a job or position of responsibility and helps them to learn about and experience a more real-world situation.


When beginning the program, students will start off doing something simple like cleaning dishes, sweeping the hallways or cleaning areas of the school. When students succeed on their student services and demonstrate the ability to work hard and create good effects, they get promoted to what is called an “in charge” or “I/C” position. As the I/C of a student service, a student is responsible for a group of students working together to improve some area of the school, such as the gym facilities, a set of classrooms or the floors and stairs inside the building. There are many different types of student service I/C positions.


When a student is doing poorly on their student service, not working hard or disrupting others who are working productively, they are worked with to improve. If they continue to not do well despite attempts to help them, they are demoted to a lower-level student service of less responsibility until they can succeed at that level. Once they have succeeded, they may then move up to a higher-level student service position. This is all part of the learning experience.


In general, the student service program gives students chances to build leadership skills, to develop responsibility and to grow by experiencing success and failure in a safe and supportive environment. Students experience learning from mistakes and trying again; and at the higher levels, it develops a broadening leadership and responsibility.


Once students have accomplished the goals of the student service program and have shown their (ability to hold a position of trust and responsibility) responsibility and trustworthiness at this level, they are promoted to a position in Student Council.


Student Council

The Student Council is a governing body consisting of our most responsible students in the academic and practical areas. These students work with the faculty and staff at Delphian in creating a functioning, well-run school. Student Council members work as Dorm Captains (what might be better-known as "proctors") in the student residential program, maintaining discipline, helping students who need advice or care, and ensuring cleanliness and order. Student Council members work in the community, setting up and manning tutoring, drug awareness and other community service programs. Student Council members work within the school to run after-school study functions, student activities on the weekends, fundraising efforts, and so on. There is hardly an area within Delphian where a Student Council member won't be found either running it or helping a staff or faculty member to do so.


At the Upper School level, Delphian's Student Council includes approximately 60 students, starting at the Form 6 level. Student Council members work about 50 minutes a day on their positions and spend about an hour or two on the weekends as well.


The managing group within the Student Council is called Student Council Officers. This group is made up of about ten top students. Each leads a smaller part of the Student Council as the officer or leader over that area. For example, in the residential program, there is an officer position which governs the six Dorm Captains who run all the female dorms, ensuring they are each doing their jobs well and supporting them as needed. Because these positions require more time from the students, about ten hours a week or more, Student Council Officers are given the following freedoms in recognition of their hard work and responsibility level: no bed check, whiteglove or room check, no weekend student services. Additionally, Student Council Officers may carry their phones on them at all times.


Appointing/removal process:

In order to graduate, a student must participate in and contribute to the Student Council successfully. Although this part of the program is a requirement, students are not automatically granted Student Council membership, nor are they elected onto the Student Council by popular vote.


The Head of Co-Curricular (a faculty position) and the team of officers reviews the student body periodically, looking for those students who are doing well academically, are an asset on their Student Service position (preferably are in charge of a Student Service crew), contribute to student activities, take on challenging projects or practical work, and have expressed interest in being a part of the Student Council.


Based on available positions, the Head of Co-Curricular and the President and Vice President of Student Council will invite those who have met the standards required to be invited. Students have the option to decline or accept the position of responsibility offered to them.

Once a student has been invited to join the Student Council, they are given basic training to help them be successful on their new position. From that point, students are expected to make the most of their position, to challenge themselves to create good results from their position and to be leaders in the student body.


Students who perform above and beyond on their positions are noticed by their peers and the officers and are generally promoted to higher positions above that in the same way they were chosen for Student Council.


Students who do not perform well on their position are worked with to improve. They can work with their direct student manager, the Student Council President or Vice President and/or the Head of Co-Curricular. Students who continue to do poorly after several chances to make a change are usually removed from their position on Student Council and given a chance to succeed newly at the lower gradient of Student Services.


Expectations of Leadership:

Occasionally a situation will arise where a Student Council member is doing the work required for his or her position, but finds themselves in a situation where they have violated a major school rule or have not set the example of leadership and responsibility in the group somehow. In this case, the student is usually removed from their position on Student Council until they have shown that they are indeed a top leader of the student body.


Student Council members are expected to be the top examples in the student body and set the standard for the rest of the group--attending activities, warmly supporting the staff and faculty, helping their peers understand and follow the rules, and demonstrating care and integrity.


In their senior year, when a Student Council member has done an outstanding job on their position, they may be invited to participate in the Student Outreach program.

Student Outreach

Student Outreach is a program for students who want to go above and beyond the regular student service and student council requirements. As such, it is not a required program, but one that students can work toward being invited to and can participate in if they have a strong interest in the service area.


Student Outreach is comprised of senior students that are excelling in the practical area and Student Council program and who are wanting to expand into broader service opportunities, often beyond the school itself. Once a student is invited to Outreach, they propose a project of some magnitude, approximately 75 hours in length, that is designed to positively impact their local or global community. Once this project is approved, the student is replaced on their Student Council position and considered a part of the Student Outreach group. Besides completing their project before the end of the school year, students on Student Outreach must also contribute to the school a minimum of four hours a week. Examples of this could be attending meetings for clubs such as The Way to Happiness Club, helping new students learn how to participate in the student services program, going on a community service trip on the weekends, getting together with a group of Outreach students and planting a garden, helping with the weekend activity or doing some other group activity that helps the students or school.


In addition to being a top member of Student Council and a strong student on practical projects, a senior being invited must be in good academic shape to complete the Delphian program by the end of the school year. These students exemplify what a Delphian student can be on all parts of the logo: knowledge, leadership, responsibility and ethics. Student Outreach is something special; those who are a part of this group must represent that in all aspects of their final year at Delphian.


Day Parent Orientation

Because students participating in weekend activities, sports and other clubs or functions often wind up on campus late, we provide the option of parents boarding their child for one or more nights. The price is $35 per night and can be paid through the parent portal under “payments.” Click here for the link.


As it has been in the fall term, students in the Elementary and Middle school need to be off the campus by dorm check, which is 9:00pm. For Upper School students, that time is 10:00 pm.


On the weekend, the time for ES and MS is 10:30pm on Friday and Saturday nights. For Upper School students, it’s 11:30 pm on Friday and Saturday nights.


If your child will be here on the weekend, they are welcome to attend the weekend activities. The information on each week will be included in the weekly Thursday email the Dean will send. There will be a button for each of the schools and you can click the button that applies to your child. If your child plans to be here on the weekend for more than just the weekend activity, they are also assigned a weekend student service. These student services last for three hours and can be done on either day.


To help put on activities, academic classes are usually assigned either clean up or set up. If your child’s class is assigned clean up, but will not be here for the activity because they’re at home that weekend, they are of course excused. Day students aren’t required to clean up after weekend activities, and they aren’t required to attend them either! That said, it’s great to have them attend these whenever they can, as it’s a key bonding time for the student body.

Day Parent FAQ's

I want my child to be involved in after school activities like dance lessons, piano lessons, local soccer club, local theater, etc. How can I arrange this in coordination with the school schedule?

In many cases, because of the individualized nature of the Delphian program, this can be arranged as a part of the student’s program and schedule. Your child’s supervisor will work with you to coordinate the details around the schedule and help you make this happen however they can.


I would like my child to get a job after school, but it doesn’t seem like Delphian’s schedule allows for it. Does it?

Although the school schedule can be pretty packed at times, if your child wants to get a job after school, this is very supported. This would be something to coordinate with the academic supervisor in terms of logistics. The supervisor can help arrange the schedule and work with you on this.


My child says they need to be at the school in the evening to do study hall and student service. I’d like them to do their chores at home. Do they also have to have a student service at the school?

You are the parents and the school is here to support you. If you have chores you would like your children to do and want him to study at home, we support this. However, once your child is in the upper school, they will also be required to do student services each day at the school as a significant part of their practical program.


Our student service program offers a unique opportunity for students to experience a real job and working environment from a young age. It’s designed to enrich their education and allow them to learn, improve, and to ultimately own their school. Participation and success on the student service program is a requirement for graduation as it is a vital part of attaining the logo points of integrity, responsibility and leadership.


For day families, this can pose a challenge, as many student services positions are at night. We try to give the positions that can be done during the afternoon periods to day students only, and we are working to create more positions like this. However, students who want to be in choir while also participating in sports generally need to do their student services in the evenings due to their full afternoon schedule. We do all we can to give them the earlier student service times, which start around 6:30pm and end around 7:20pm.


When does the day end for day students?

This depends on the needs of the individual student. Our school day officially ends after the students’ last afternoon activity. For Upper School students, that’s 6:00pm. For Middle School and below, it’s 5:00 pm. (Note: for Upper School students who are participating in choir and a sport, this time is extended to include student services or student council duties.)


However, if it is wanted by the student and their family, day students may participate in projects, clubs, study halls, evening practices for sports teams and any other activity in the evening, free of charge.


My child’s class won a class game and got to sleep in. I have a younger child who has to be at school at the regular time and I found out about the game at the last minute. How can I avoid that problem?

Your child and their supervisor would be responsible for talking with you about that. If a class is playing a game, it’s known for at least a week prior to the prize. If your child is in a winning class game and wants to be able to sleep in along with their classmates, this might be a good time to pay for a night in the dorms.


How can my child get a locker? Is there a place where they can change their clothes for sports and afternoon classes?

A locker is provided for all elementary and middle school students in their classroom. Your upper school child can contact the Campus Life office if they wish to be assigned a locker.


Students can use the gym locker room or changing stalls in the shower area of the bathrooms to change for afternoon classes.


My child got restricted to campus. What does that mean for a day student?

A restricted day student is restricted for one week from attending weekend activities on or off campus and from using the recreation room. They are also assigned extra student service jobs on the weekend. If a day student is not here on the weekends, the Campus Life area will arrange another time when your child will do student service work during his afternoon class time.


Evening Schedule

Can my children participate in evening clubs?

Definitely!


Can students study at home in the evening?

Of course! Your child’s supervisor will be happy to arrange homework and

coordinate with you on class work to be done each evening.


How late can my child stay on campus? Do they have to stay that late?

Day and staff students are expected to be on their way home by the dorm check time appropriate for their age and school. For Elementary and Middle School this is 9:00pm on Sunday through Thursday; 10:30pm for Friday and Saturday. For the Upper School, it is 10:00pm Sunday through Thursday and 11:30pm for Friday and Saturday nights.


Day and staff students are not required to stay this late, nor are they required to stay for clean up after an evening weekend activity.


My child wants to have a sleepover at our home with some boarding students. Is that allowed? How do I work that out?

That can be arranged with Mary Price in the Campus Life area. A signed parental waiver will be needed from the visiting students’ parents.


Is it possible for my child to stay overnight at the school if there is a very early sports trip or other activity? Do I have to pay? How do I arrange this?

A day student can stay overnight in the dorms for a nightly fee of $35. Payment can be submitted through admit.delphian.org.

Holidays


Are you open during observed holidays?

We have classes for all holidays during our in session days of school term except for Thanksgiving day. We have class the day after Thanksgiving, usually starting later in the morning.


Lateness, absences and Illness

Who do I call if we’re running late in the morning?

If you are running late, please email attendance@delphian.org by 8:30am.


Who do I contact if my child won’t be in school for some reason?

If there is a need to miss school, please coordinate with the academic supervisor. If your child wakes up and is sick, or has a medical appointment that requires him to miss part of the day, please email attendance@delphian.org to explain what is happening with your child so that we can be aware of and take preventative health measures in our close-knit community. If your child is going to miss multiple days due to illness, please email a daily update by 8:30am.


How do I get my child back into school after being sick?

If your child has been sick at home, he/she should check in with the medical office before returning to class.


Meals

Can my child eat dinner at the school? What about us (parents)?

In the school year, the meal fee covers the number of meals appropriate for the student's academic schedule and school activities, rather than a specific number of meals.


The meal fee covers the enrolled student only, not family members. Parents are, of course, welcome to have a meal at no charge when invited to such things as a parent conference taking place near a mealtime or special events advertised to parents, e.g. science fairs, parent association meetings or assembly.


If the parent comes to pick the child up at 5pm with no other school activities to attend, it isn't expected that the parent and the child would have dinner. But if the student is going to be attending a club meeting in the evening, then having dinner would be appropriate.


Miscellaneous Activities Not on the Calendar

How can we know when there is an exception to professional dress day on Fridays, a “green day” for school spirit or other things like this at school?

This information will come from your child, and depending on the age of the student, their academic supervisor will also follow up to ensure you are aware of any changes like this.


How do we find out about schedule changes, like a change in a trip on Friday night?

Your child and his/her academic supervisor are the main people to get information from about the school day. You may sometimes also receive information of this kind from Mary Price, who helps coordinate the evening and weekend schedule and helps coordinate with day families. Her number is (503) 843-5819 or (971) 241-5542.


Other Resources:

My child is having trouble at home. Can he see ethics at the school to handle that?

The supervisor, school head and ethics advisor are all here to help ensure your child is meeting the graduation requirements for their form. This includes the appropriate level of manners, communication, responsibility, integrity and leadership for each form. If there is a situation coming up where it looks as if the requirements aren’t being met because of poor behavior at home or with you as the student’s parents, please communicate about it with the supervisor, who will look into it and see what can be done to help resolve this.


Sports

How can we know when the sports trips or weekend trips will return?

You will receive an email each week about the weekend activities and schedules. If your child is on a sports team, they can coordinate with the coach to get an idea of the return time and call you. For younger students, the coach will let you know the approximate return time once the game has ended.


How do we arrange for a drop off in McMinnville for sports games or late night trips? Can my child be taken to our home?

We cannot take your child home, but we can arrange for a stop in McMinnville if the trip is in that direction. Your child can let the coach or chaperone know that they want to be dropped off to meet you in McMinnville, and they can then let you know approximately what time that drop off will be.


Transportation

How do I find out about or sign up for the weekday bus service?

To get more information or to sign up for this service, contact the head of student transportation at transportation@delphian.org.


If my child has a driver’s license, can they drive to school? Can they drive other students back to our house?

This would be arranged with Mary Price in Campus Life. Mary will help arrange the waivers and agreement forms that can allow your child to drive to school with a valid driver’s license. This arrangement may include driving their own siblings, but not other enrolled students.


Is there any evening transportation available?

The school provides transportation to McMinnville each day at 5:00 PM, departing from the back parking lot.

Weekend Activities and Student Services

Are the weekend activities just for boarders? How can I learn about them and when they start/end? How do I know when to plan to pick up my child?

The weekend activities are open to day students as well as boarding students, except for the Sunday night activities in the dorms. Those are for boarding students only. All students are encouraged to attend and enjoy these activities. A weekly email goes out to day families with details about the weekend activities.


Do day students have to do weekend student service?

If your child is not going to be here on the weekend, then a weekend student service isn’t required. If your child is at the school on the weekend, they will be assigned a weekend student service. Each student service is a three hour period, either Saturday or Sunday.


How can we know when the sports trips or weekend trips will return?

You will receive an email each week about the weekend activities and schedules. If your child is on a sports team, they can coordinate with the coach to get an idea of the return time and call you. For younger students, the coach will let you know the approximate return time once the game has ended.


Personal Expense Money Policy

Each student should have a credit or debit card to be used for personal expenses during the school year. The school has an ATM machine for times when cash is needed. Credit cards, debit cards or pre-paid credit/debit cards can be purchased anywhere gift cards are sold or through your banking institution. Many bank-issued cards offer parental control features.

Upper School students are expected to manage their own debit/credit card in coordination with their parents. It is recommended that parents supervise the use of this card. This would include setting limits on on expenditures.

We offer a personal expense form to be used as a worksheet to estimate a student's personal expenses for the school year. Each student needs money for a weekly allowance, weekend trips, emergency medical expenses, etc.

Boarding Students - Prohibited Items

Prohibited items:

The following items are not allowed in the resident dorms.

-animals: only small fish in small fishbowl is allowed

-weapons, simulated weapons or potentially dangerous items of any kind, including knives, martial arts equipment and even fake guns

-any heat producing or cooking devices such as hot plates, hot pots, toasters, televisions, microwave ovens, electric blankets. A space heater is allowed if it has auto turn off when heater tips/falls over.

-any flammable materials such as candles, lighter fluid, fireworks, or incense.

-any items that create flame such as matches or lighters

-recreational drugs, alcohol, tobacco products

-posters, pictures, banners or other items the reference drugs, alcohol, tobacco, violence, hatred, sexual or otherwise inappropriate content.

Boarding Student - Required Packing List

What to Bring

Room Supplies

  • Bedding—blankets, comforter, sheets, pillowcases, pillow, padded mattress cover or memory foam
  • mattress topper
  • Towels and washcloths
  • Bathrobe and slippers
  • Alarm clock and wristwatch
  • Reading lamp
  • Small iron and ironing board are recommended (auto shut-off)
  • Plastic food storage containers with sealing lids (large and small) for storing snacks in dorm room
  • Fan

Personal Supplies

  • Soap, toothbrush, deodorant, laundry detergent, etc.
  • Shower caddy
  • Perfumes, colognes and excessively scented lotions or sprays are discouraged.
  • (There is a small bookstore on campus that can provide some basic supplies.)

School supplies

  • Classroom supplies (pencils, pens, notebooks, calculator, scissors, stapler)
  • Dictionary
  • (Upper School students only) Laptop computer.
  • (Some basic school supplies are available at the school bookstore.)

Clothes

  • School clothes for regular weekdays
  • Dressier clothes for Fridays
  • Rugged and warm clothing for outdoor activities
  • Specialized sports clothes, as necessary (skiing, tennis, etc.)
  • Raincoat and/or hooded parka
  • Boots for rain
  • Hiking boots
  • Warm gloves

Other

  • Sleeping bag
  • Backpack
  • Debit/credit card
  • Flashlight
  • Musical instruments
  • Specialized athletic equipment (skiing, tennis, etc.)
  • Laundry marker
  • Helmet (if student will be riding a bicycle or using rollerblades)
  • Knee pads and wrist guards (for rollerbladers)

Identifying Possessions

All student’s possessions, especially clothing, should be plainly marked with the student’s name. While the school makes every effort to care for the property of its students, it is not considered liable for any loss that may occur. Parents are urged to secure a homeowner’s insurance policy which includes their child’s possessions while away at school. An excellent site for washable, permanent labels is Label Daddy.

Items Not Allowed at Delphian

  • Pets
  • Televisions
  • Motorcycles
  • Firearms, knives or dangerous weapons
  • High wattage appliances (toaster ovens, hot plates, etc.)
  • Pornography
  • Hazardous explosives or flammables (candles, incense, propane, etc)

FAQ's

What does a school head do? How do I interact?

The school head works with supervisors to help ensure they are providing you and your child the best service possible. On an individual basis, the school head may help your child create their program, sign up for additional electives in their field of interest, offer them special projects for their practical programs, or help when they are struggling with an academic or other type of situation.


Any time you have questions that aren’t being resolved with your child’s supervisor or would like to discuss the Delphian program more broadly, your child’s school head is happy to help and talk with you. Many times, the school head will reach out to you if they are working directly with your child on a particular area so that you are informed and updated as progress is made.


The school heads by area are as follows:


  • International Entry and Entry Head: Mari Young (503) 843-6996.
  • Form 6 Head: Amy Marshall (503) 843-6997.
  • Forms 7-8 Head: Sam Silver (503) 843-3521 ext. 411


Are the dorms professionally cleaned?

Students clean their rooms and bathrooms as part of our residential curriculum. The dormitory is full of opportunities to test and develop personal and social skills. Students learn valuable life skills such as taking care of themselves, good housekeeping standards, self discipline, honoring commitments, contributing to a group and caring for the environment in which they live. The school provides leadership positions on its student council to function as bathroom and dorm captains who teach and strengthen these development skills in our boarding students.


What does it mean when my child is working with Ethics?

Students work with their supervisor, school head or Ethics Advisor when a situation comes up around them breaking a school rule or struggling with their ethics and integrity in some way. Depending on the severity of the situation or upon who is the best faculty member to service a student with a particular matter, a student may work with one of the above faculty on an ethics matter. Often, if the situation is more severe, a student will see the Ethics Advisor for a concentrated period of time until things are fully resolved. In a situation like this, the term “routed to ethics” might come up. It simply means that the student is working with the Ethics Advisor to help resolve an ethics situation.

When your child is working with the Ethics Advisor, Grant Curry, he may call you to update you on how the work is going, to hear your feedback or to fill you in on a situation that has come up. Most often, this information will come from the supervisor or school head.


Is my child required to play on a sports team?

Upper School students are required to participate in a team sport at least once before they graduate. Elementary and Middle School students are required to compete in some team or individual sports.


Do you teach music/art history and appreciation?

As students move through the upper end of the program, they can choose more and more elective courses to enrich their education. At Form 7 and 8, students have the option to study Art and Music history and appreciation.


Why does my child need to do projects and student services?

Students have both academic and practical requirements, and must fully meet both, to complete their forms. The practical program gives students opportunities to test information they’ve learned in real-world applications and discover for themselves the real value and workability of the knowledge they’ve gained. The academic and practical requirements are intended to interact with each other in countless ways to build confidence, competence and certainty. They complement each other--without the other, each is considered incomplete and not fully effective.


How much time does my child need to spend on projects and Student Council?

For each Form in the Upper School, starting with Form 6, the practical requirements vary.


Form 6: Students must have successfully participated in the school’s student services program, including some period of time running a group of students to take responsibility for an area of the school, and have demonstrated the ability to hold a position of trust and responsibility in the school’s maintenance and operation. (About 50 minutes a day is spent on this.)


Students must participate in a daily physical education class or sport. (About 50 minutes a day are spent in a daily PE class. If a student is participating in a team sport, the time spent each day is approximately 2-3 hours of practice. Including time spent on game days or weekend tournaments, this averages out to about 15-20 hours a week.)


Form 6 has ten required projects in areas including community services, planning and organizing, science, using communication skills to achieve a product, electives and more. (The intended scope of each project is about 15-20 hours. Students might need a bit less or a lot more time for projects, and this is programmed individually. However, a general rule of thumb for time spent on projects on Form 6 is about 160 hours.)


Form 7: Students must have successfully participated in the school’s student services program, including membership in Student Council for at least half the Form, and demonstrated the ability to hold a position of trust and responsibility in the school’s maintenance and operation. (About 50 minutes to an hour a day is spent on this. For Student Council officers, the time spent is about ten hours a week.)


Students must participate in a daily physical education class or sport. (About 50 minutes a day are spent in a daily PE class. If a student is participating in a team sport, the time spent each day is approximately 2-3 hours of practice. Including time spent on game days or weekend tournaments, this averages out to about 15-20 hours a week.)


Form 7 has six required projects done in similar areas to the Form 6 projects, but with a higher level of expectation. (The intended scope of each project is about 20-25 hours. Students might need a bit less or a lot more time for projects, and this is programmed individually. However, a general rule of thumb for time spent on projects on Form 7 is about 140 hours.)


Form 7 also includes required three apprenticeships and internships:


  • the Student Ethics Apprenticeship--students work under the direction and supervision of the Ethics Advisor, demonstrating the ability to successfully assist others through the use of data on ethics, morals, integrity and exchange (20-25 hours)
  • the Summer Internship--students professionally hold a position in the school for the full six-week summer session, plus a week of preliminary training for the job
  • And a Career Interest Apprenticeship--students find and participate in an off-campus apprenticeship, internship, job or extended practical instruction in an area related to a career interest (25-35 hours)


How can you help me prepare my child for college? When should we start interacting with the school about this?

Delphian assists young people to prepare for their future lives and careers. For many of them, this will include higher education. Students are invited to consider “higher education” in the fullest sense of the term, and explore possible interests through career-related projects and internships, as well as two “Looking to the Future” courses specifically about post-high school plans.


The majority of our graduates ultimately choose to attend some sort of higher education program after high school. The school has a full-time college advisor (the Director of Career and College Advising) to assist with the process. For many students this may include college search assistance (to find appropropriate educational programs), resume creation, personal insight essay assistance, course selection guidance (to prepare for college), advising about college-entrance examination, and assistance with the applications themselves, such as practicing interviews. As in other aspects of the Delphian program, the focus is on empowering young people to pursue their personal goals and purposes.


Parents with questions or concerns about college or the application process are encouraged to get in touch with the Director of Career and College advising. Together, you can create a roadmap of what to expect and when, to be prepared for the college application process.


What AP classes do you teach?

Students may choose to self-prepare for any AP test they choose. Students who complete the highest level checksheet available for a subject area and choose to take an AP test in that subject may be eligible for “honors” credit on their transcript. Dependending on the college they choose to attend, students who pass their AP exams may be eligible for college credit hours or even to skip certain entry-level courses at the college of their choice.


(We do not offer official AP courses [a program trademarked by the College Board, the same company that produces the SAT]. If we did offer AP courses, students who did not choose to take those courses could be essentially penalized in the college application process.)


Students can work with the Director of Career and College Advising to determine if AP tests would assist them with their future educational objectives. Generally, a commitment is made by the student in the fall of any given school year (Form 6 and above) to take an AP exam. These are offered only in May each year. Like other standardized tests, the College Board charges a fee for each exam.


How can my boarding child get things he needs from town?

The school takes our boarding students off campus on an average of once a month to town for personal shopping for items for their dorm room.


What is a faculty advisor? How do I interact?

The faculty advisor is an additional adult an Upper School student can talk to when they need help, validation or encouragement. The FA assists you in the celebration of your child’s birthday at school, hosts your visits at the school and can help with questions, support and as a liaison for you with other areas in the school regarding your child’s care and progress through their education. Additionally, several times a year, the FA will take your child and his other FA “brothers and sisters” out for dinner and a movie or some other excursion together, or enjoy a night of games and fun at the FA’s home.

How can I see more pictures of my child at Delphian?

We are happy to now be using a new photo sharing application - Vidigami. You learned about this in your orientation today.


Leaves of absence

Students who wish to spend Friday or Saturday night at the home of friends or relatives must have a signed parental waiver and complete a Leave of Absence notification form before they leave, as well as sign out. The school does not permit students to take a leave of absence unchaperoned by an adult or family member. This policy applies to all boarding school students regardless of their age. Any driver taking a student off campus must be 21 years of age or older.


Spring break is so short and my child lives in China. Can he stay at the school during that time?

The school is closed during scheduled breaks such as the spring break, but there are a few local families who offer home stay. Please contact the Campus Life Director for a list of families offering homestay services.


How can I understand my child’s program better? Is he ahead or behind?

The academic teacher or supervisor will orient you to your child’s program and give you regular updates on their progress. The teacher/supervisor will give you access to your child’s program online as well, so that you can also follow along in that way. If you have questions or want more information at any time, please feel free to email or call your child’s teacher/supervisor.


How can I understand my child’s schedule?

This can come from your child’s teacher or supervisor. Students’ programs, seminars and afternoon classes are available online at admit.delphian.org.


How do I pay for the ski trip online?

You pay for these trips by going to admit.delphian.org. Click on Payments, then click on Application fees, activities, etc. Then click on the appropriate trip you would like to pay for.


How can I find out more about trips like the Business trip or the Europe trip so I can plan ahead?

You will receive information on both of these trips at least 6 months in advance by email. Kori Curry sends out the email with the information for the Europe Trip (this trip happens every other year), and Mark Siegel sends out information by email for the Business Trip. You will receive emails about upcoming trips and activities. If you would like information at any time regarding the Europe Trip, please email Kori at kcurry@delphian.org. For information on the Business Trip, please email Mark at marks@delphian.org.


Can my child go on a family trip if it isn’t during a school break?

We ask that family trips be planned during school breaks or summers. However, if there is no way to rearrange the schedule of the trip, students may request a leave of absence in order to be with their family on an important trip such as a reunion or similar.


Can my child leave the school before Parents’ Weekend is done?

Students are expected to attend Parents’ Weekend. All parents are warmly invited and encouraged to attend as well, as the weekend is about celebrating them and their child’s accomplishments for the year. Students are required to attend the Awards Ceremony on Saturday and Commencement Services on Sunday. Departure times start after Commencement on Sunday afternoon.


Can my child come home early for Winter Break, Spring Break or before Parents’ Weekend?
We ask that families follow our published schedule for school breaks and do not plan flights home earlier than departure days. We do understand that the traditional school break times can be a more expensive time to fly; however, students departing off schedule is quite disruptive to their program, as well as the choral and drama performances we have at these times of year. Our winter and spring festival performances are usually on the day before departure. Students who go home early are unable to participate in or watch these shows they or their peers prepared for months to perform. We have worked to try to ensure these days are on the days of the week that flights tend to cost less.


What are the travel dates?

The school publishes the travel dates on its website. These can be found at http://www.delphian.org/parents.


What is the difference between a teacher and an academic supervisor?

A teacher works with students in the elementary and lower schools, where students receive more instruction and study more in a seminar-style learning environment. Once the student moves to the middle school, they begin to study more independently. To guide and supervise this independent study, the supervisor oversees student progress, targets out production for the day, checks student work and helps resolve difficulties when needed.


What does it mean to be a rover? Who is allowed to be a rover?

A rover is an upper school student who is entrusted with overseeing the student body in its activities and securing the building for the night. They send a nightly report to the head of campus life. The staff rovers go to each dorm to account for all students at dorm check.


Student Council members who have proven to have excellent reasoning abilities and a high level of responsibility are eligible for this position. The Student Council President, Vice President and Student Rover In Charge recommend eligible students to the Head of Campus Life for final approval.


What time does my child go to bed?


Upper School bedtime schedule:

Sunday through Thursday:

10:00 PM roll call in the dorm, with a 10:30 PM lights out

Friday & Saturday:

11:30 PM roll call in the dorm, with a 12:00 AM lights out


Who to Call

How do I know who to call about various topics?

  • For academic information, questions or concerns on the student’s general program, graduation requirements or ethics work: call the academic supervisor.
  • For non-academic subjects: call the faculty advisor.
  • For broad discussion about the school program, general feedback as a parent or major concerns that aren’t resolving with the supervisor or teacher: call your child’s school head.
  • For schedule information or questions about academic subjects such as assembly, class periods, projects, and more: call the academic supervisor.
  • For schedule information about sports teams, afternoon or evening classes and clubs, student services, weekend activities and more: call Mary Price in Campus Life at (503) 843-5819.
  • For arranging doctor appointments, medical questions or coordination, please contact Kelly Olivares at (503) 843-5802.
  • If you aren’t sure who to contact: call your child’s supervisor or Faculty Advisor.


How can my child change roommates if they aren’t getting along?

All room changes are approved through Campus Life. Room changes are permitted but are not done often; we generally expect roommates to work out any problems with one another.


What are the expectations of cleaning in the dorm? What do they get flunked for? How do they learn how to clean?

Each morning a student’s room is checked for a neat, pleasant and orderly appearance. They can get flunked for things such as their bed not made, trash on the floor, unpleasant odors, messy shelves or closets, clothes and piles of things on the floor, under desk or bed.


Are there adults in the dorms?

While our dorm captains are trained and able to handle most student needs, there is a family apartment at the end of each dorm that students can access in case of an emergency or after hours if their help is needed. Additionally there is a medical liaison on call all evening. As mentioned earlier, there are faculty members who account for every student each night.


At the end of the year, can my boarding child store his things? How does that work?

Students may store personal items in storage pods that we provide and are transported for the summer to a secured warehouse near Portland. There is a $20 per container storage fee. This can be a suitcase, box or trunk. The pods return during the fall preparation week and the stored items are delivered to your child’s dorm room.


Why does my child have to clean the bathrooms?

This is one of the means by which the residential program/curriculum provides opportunities for students to learn important life skills, such as cleaning, caring for your living space and developing a strong work ethic.


What do the students do on the weekends so my child isn’t on her phone with her friends all weekend?

Students have a three hour student service each weekend and can also sign up for study halls. There are five available weekend study halls. As well, there are weekend activities on Saturdays for all Elementary, Middle and Upper School students to participate in. These can be on or off campus. The on campus activities are 2 hours for Elementary and Middle School, and 3 hours for Upper School students. The off campus activities usually leave between 1 and 2:30 PM and return by bed check. At least once a month, the Middle School boarding students and their dorm captains create an off campus activity to do together with their dorm mates.


Can my child cook food in their dorm room or somewhere else on campus?

Because of Fire Marshall regulations, no cooking or cooking appliances are allowed in the dorms. Some examples are rice cookers, hot plates, popcorn makers, etc. The exception to this is an electric tea kettle or Keurig coffee makers with an automatic turn off when the water is done heating. Refrigerators and blenders are okay to use in dorm rooms.


Upper School students who want to cook can use the lounge in Dragon Hall to cook or bake food. This lounge has a kitchen that is always open to students. Elementary or Middle Schools are also welcome to use the kitchen as long as they have an adult or Upper School student with them.


Volunteer and Job Opportunities

Do you have a work/study program where my child could get paid for working there?

At times, we have a food services position on the weekend available to students who want to work for pay. There is an age requirement of 16 years old. Students who are interested can apply with Chris Baumgardner in our HR department.


What can I do to volunteer at the school?

Thank you for your help! Chris Baumgardner is the person from our HR department who can arrange this with you. His contact is (503) 843-5813.


2018 Delphian Immunization Rates

Delphian School


Delphian School